Tech Watch: Technology to Improve the Efficiency of Your Office

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Tech Watch: Technology for Increasing Productivity in the Office

Improve Office Efficiency Using Technology

As a human resource manager or business owner, you are likely to be  concerned about the productivity of your employees at some point. You will want to look at ways to improve office efficiency.

Productivity within the office is one of the most important factors for an efficient business, as time is money. But how can a business increase productivity? One of the most effective ways to increase office productivity is to keep up to date with IT resources. But how can technology improve productivity within the workplace? And what IT equipment should you be investing in right now? Here are some some of our recommended ways to improve office efficiency.

improve office efficiency

Up to date computers

If you have an office full of slow, poorly performing computers, your business is going to suffer. Employees cannot be productive if computers are unresponsive and slow. Ensuring that you have an office full of high performance computers with sufficient RAM, will greatly improve office efficiency. When employees are no longer restricted by sluggish computer systems, you will inevitably see efficiency improve.

A faster internet connection

A slow internet connection can be a massive issue, reducing the productivity of everybody in the office. Having a slow connection can collectively waste hours a day for your team, which is not good for business. A fast internet connection will speed up page load time and download times, so that research projects are significantly sped up.

Tablets for employees

Tablets allow employees to work remotely when necessary (depending on internet connectivity, if required), so when business trips or client meetings are booked in, you can rest assured that your employee will have the tools required when attending necessary meetings. Tablets are also effective for presentations. It’s quicker, easier, and a more polished way of presenting to clients and colleagues. Also useful for file sharing, tablets mean working in a more mobile and proficient way, helping employees to keep on top of projects wherever they’re working.

Extra monitors

Offering employees an extra monitor for their computer setup is great for increasing productivity in the office. Having only one monitor means employees have to flick through various pages to find the information they need. If they have a page of research, a browser, a word doc, and a large amount of data to wade through, getting the task done can be rather time consuming using just one monitor. Having two or more monitors alongside each other means employees can display more than one program at the same time, on separate monitors.

Conference call technology

By adopting a conference call system for your business, client meetings can be carried out via audio or video calls, meaning that travel time to clients, partners or colleagues is avoided, freeing up time to spend on something more productive. As conference calls become more common, they are also becoming easier to use offering a more convenient option, especially for cutting down on the cost of travel for business purposes. Where conference calls have only been available on landline devices in the past, they can now run across multiple devices and are extremely easy to use, making better use of time in the office.

How Maxxia Can Help You Increase Workplace Productivity With IT Leasing

How can a business increase productivity? Upgrading or updating technology in the office is one of the easiest ways to effectively improve workplace efficiency. All it takes is to purchase the desired new equipment. However, purchasing IT equipment can be costly, and it may not always be possible to afford the equipment outright within your current budget plans.

That’s where Maxxia can help.

With our IT leasing services, it is possible to lease up-to-date IT equipment to make your office run smoothly and increase employee productivity. We aim to support your business’ growth by offering office IT equipment, including printers, scanners, desktop computers, laptops, tablets, internet systems, and much more. Learn more about our IT leasing services by visiting our IT leasing FAQ page, or download our free e-guide on workplace technology of the future.

Guide to Workplace Technology of the Future

By |July 13th, 2016|Categories: IT Leasing|2 Comments

2 Comments

  1. Cade James Davis July 14, 2017 at 4:38 pm - Reply

    Great read, always looking for extra ways to be more efficient around the office. I just wanted to share something I’ve been doing recently. I run an office and have noticed that unused toner was piling up in storage. Looked into returning but that was no good. Tried out the site to sell and was impressed. They had quick service and that payout was nice.

  2. Jonny Carstensen July 14, 2016 at 9:28 am - Reply

    At Plenom where I work Kuando Busylight is the name of our product. It increases productivity in open plan offices. Among other’s Microsoft in Denmark has chosen this technology to minimize distractions and interruptions in their brand new office building near Copenhagen. Busylight is the name. It is a communication traffic light. Used in the right way, disruptions, time waste and employee-frustrations can be avoided or at least minimized. Different colors of light signal each co-worker’s status. If a colleague’s light is green, she is ready for contact. If red, leave her in peace to concentrate and so forth. The system syncs up with e.g. Microsoft’s Lync, Skype4B and
    Cisco Jabber software and automatically adjusts its color based on status in the messaging program.

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