IT equipment leasing questions and answers

At Maxxia we offer our own unique approach to IT equipment leasing based on trust, collaboration, and absolute clarity. With this in mind we have compiled a list of the most commonly asked questions about IT equipment leasing and the corresponding answers. Discover the benefits of leasing computer equipment with Maxxia:

The basics and background

In essence, it is a rental agreement whereby the leasing company retains ownership of the IT equipment yet allows organisations to use it for the duration of the lease.
Asset finance delivers the very latest technology at the lowest possible entry cost, enables you to keep up with the changes and ultimately ensure your IT capability is always operating at peak performance.
There are no risks in leasing whatsoever as full transfer of ownership risk lies with the leasing company.
Confidence in banks is at an all-time low and many are still reluctant to lend following the ‘credit crunch’. Furthermore, an advantage of leasing is that it enables you to preserve your own capital, lines of credit and bank liquidity. At Maxxia we can also deliver off balance sheet financing to keep debt to equity and leverage ratios low.
As the useful life span of IT equipment is about three years, there are many tax advantages as a result of depreciation; this ensures that you can make maximum savings and, as a result, asset leasing delivers cheaper whole life costs.
60% of UK businesses now use IT asset finance and it’s growing by the day. According to the Finance and Leasing Association (FLA), finance deals for IT equipment in 2014 reported a year-on-year growth of 25% to embrace a staggering £1.6 billion.
We regularly come across organisations that have encountered problems in the past: punitive extension charges, unrealistic residual values, lack of clarity about options at the end of the lease period, and complex, unclear returns procedures. At Maxxia we offer complete transparency throughout the leasing lifecycle to ensure that your experience is completely positive.

Suitability

Typically organisations that rely on cutting edge, expandable solutions and require increasing flexibility in order to update their equipment as and when it’s called for.
Both public and private sectors, usually with IT estates of more than 500 units or a quarterly budget in excess of £50,000. Alternatively smaller organizations with several office locations that need to manage assets across multiple estates.
Virtually any asset that contributes to the smooth running of your IT department, including: Desktops / Laptops / Tablets (PC or Mac), Monitors / Flat screens, Servers, Networking equipment, Thin Clients, Phone systems, Smartphones, Data Projectors, Photocopiers, Printers, Multi-Function Devices.
Again we can’t speak for other leasing companies, but at Maxxia we are completely agnostic, so we’re not tied into the products of a specific manufacturer or supplier. In addition we cover an easy-to-manage Bring Your Own Device (BYOD) scheme.

Duration and costs

Assets such as IT equipment tend to become outdated relatively quickly and as a result they generally have primary lease terms of between two to five years.
Buyer beware! The monthly cost of leasing can be conveyed in a number of ways and can hide details so that, when it comes to returning and replacing equipment, you may find yourself out of pocket. For example, the monthly cost of leasing may be given as either a percentage of an asset’s original purchase price or as an absolute monthly amount; so you need to discover what is behind this figure, what it really takes into account and above all don’t be fooled by unrealistic residual values!
The simple answer is no. Some less-than-reputable leasing companies inflate the predicted residual value in order to reduce the monthly charge and because they may not want you to return the assets at the end of the leasing period. In addition, if you want a buy-out after the primary lease period has ended, then securing a competitive, yet realistic, residual value is absolutely crucial.

Control and support

Definitely not! We can’t speak for other companies, but the Maxxia team is comprised of experts from the field of corporate and asset finance with extensive knowledge of the financial services industry and all its complexities.
You need transparency at every stage! This enables you to maintain control over interest rates, primary and secondary rental fees and residual value (RV).
Without an asset management tool, asset management can be both challenging and time consuming. Which is why at Maxxia we place so much emphasis on our online, customisable portal; a highly-effective tool that has been designed to cover the entire leasing life cycle and is an integral part of our lease offering.
A comprehensive asset management tool should provide you with full visibility over all your leased assets; the ability to track usage, location, lease status, and even produce on-demand reports for cost monitoring and budgeting purposes. In addition, at the end of the leasing period it will assist you in managing the returns and avoid any unnecessary lease extensions.
The answer is that they should be! At Maxxia our on-line portal is an integral part of our leasing package and has been designed to be extremely user-friendly. Furthermore, we provide all the training and support you could need in order to make the most of this intelligent and invaluable tool.

At the end of the lease

Ideally you should receive three months’ notice prior to the lease expiring in order to give you sufficient time to locate, check, pack and return the equipment.
It’s generally accepted that companies can negotiate an extension to the primary lease period. An advantage of leasing with Maxxia is that we not only provide an extension, but we also offer lower secondary rental charges and part returns of schedules.
As you will have stored sensitive company data it’s absolutely essential that it doesn’t fall into the wrong hands. As a result, when it comes to returning leased IT equipment, it’s vital that you are happy with the data erasure procedures. At Maxxia we offer fully compliant erasure as an integral and completely free part of our service.
Unlike the majority of leasing companies, we want the equipment back at the end of the lease period as we have the distribution channels in place to resell second hand assets. Any assets that cannot be resold are recycled in compliance with the Waste Electrical and Electronic Equipment (WEEE) directive.

 

Whatever your questions about IT equipment leasing, speak to Maxxia about your needs and we will do our very best to provide you with the answers!